But in these super-charged, 24/7 information-overload times, more often it’s the personal experience rather than the professional review that tells us what’s worth our money. I was recently planning a birthday dinner for a friend, talking to a colleague over coffee about her new restaurant, when a young man at the next table leaned over and said, “Don’t go there! The food is overcooked or too cold. The staff ignores you and it’s way overpriced.”

Amused, I thanked him and figured he’d had a bad experience, as a high-end restaurant couldn’t be that bad. But it was. Even worse, the manager was unsympathetic when I mentioned the problems. Multiply my experience, and the young man’s, by dozens of others, all with Twitter and Facebook friends, and you know how far our no-star ratings could spread. Kudos from your professional colleagues are great, but have you checked with your customers to see if they rate your service as five-star value?

How do you ensure that your customers think your product or service is top-notch?

This self-service practice, seemingly everywhere, saves money for the companies who pay fewer employees to deal with customer concerns, but what does it do for customers? “I went into a store where I’ve shopped for years and found new management,” a busy woman said. She’d stopped in, planning to buy a baby gift for a friend having twins, but she couldn’t find what she wanted and none of the employees offered to help. “I finally left because the manager was too busy talking on her cell phone to answer my questions,” she said.

This scenario could be repeated in any chain store coast-to-coast, with profits up and customer service scarce. “But we take care of the customers in my business,” you say. Can you anticipate what a customer may want or recall a service you provided a year ago? The gap between saying you value your customers and demonstrating how you value them is the difference between the customer who migrates elsewhere and the one who takes to heart the notation “we heart our customers.”

What new ways can you show your customers their value?

But they had, and not by luck or timing but sheer, repetitive effort. Their savvy coach worked the players so hard, their resentment and desire to “show him” helped them jell into a team. Pride pushed them to display ever-greater effort. Fine tuning their game plan, they didn’t consider the possibility of defeat because they were staying on point, building on each day’s efforts. After the thrill of beating the Soviet team, they remained focused, with a single opponent remaining between them and the gold medal. (Impress your friends by knowing this answer: After beating Russia, the US team beat Finland for the gold!) Their remarkable feat remains unmatched. Today, those former players still cite pure perseverance as the key to their success.

When your customer service efforts seem to be going nowhere, do you refocus like an Olympian on your goal of a better connection? It can be closer than you think.

“That was the story that killed so many magazines,” the author recalls. Every time she sold it to another publication, hopeful that her clever prose would finally appear, it didn’t. Magazines, struggling in a tough economy, dropped fiction pages or ceased publishing. Wondering if perhaps her character was a bit too outrageous, she kept trying. Eventually the story did run in a small magazine. It featured a tall, red-headed private detective who moonlights as a Boston cab driver, plays volleyball and blues guitar, and is in love with a mysterious businessman. Carlotta Carlyle, the offbeat P.I., may have been a tough sell, but she instantly appealed to readers and became the star of Linda Barnes’ ongoing series of mystery novels. Even when a thread of doubt crept in, the author trusted her instincts and stuck with her idea.

When you’re focused on customer service, does uncertainty change your course of action or are you dedicated to letting your own ideas shine?

Twice a week she placed friendly phone calls.”Remember me? I’m ready to sell for you,” she’d say, gently reminding them of her interest. “Eventually you’ll need an ad sales rep, and I really want that job.” It took three months of persistent reminders, but one publisher, impressed by her persistence, created an opening for her. By persevering, the saleswoman got what she wanted.

Sometimes you just have to try and keep trying. If a situation didn’t work, did you ask what would fix it? A healthy dose of perseverance can turn around a not-so-happy customer and keep the current ones smiling.

What kinds of things can you do to persevere in today’s marketplace?

As we mature, we begin to get new kinds of messages from those in authority. Maybe it’s our parents, the older siblings we look up to, coaches, teachers, scout masters, or even the media who begin to tell us we’re not good enough, strong enough, pretty or handsome enough, intelligent enough, etc. These negative messages play over and over in our minds until we come to believe the untruths we’re told by those we admire and trust.

What does all this have to do with customer service?

Plenty.

Negative messages about our skills, abilities, and outward appearances to the world erode our sense of self-esteem. Employees with low levels of self-esteem are generally unhappy people. I am sure this isn’t who you want serving your customers or prospects.

Here are some self-esteem facts:

• Self-esteem is the most important thing an employee brings to the job each day. An employee needs to feel good about themselves before they can help others feel good too.
• Higher levels of self-esteem are usually accompanied by higher levels of success. These two factors build on each other creating more success and greater self-esteem for the individual.
• Self-esteem begins in our heads. As adults, it is our responsibility to reverse the negative messages we hear and replace these with positive messages that we know to be true about ourselves.
• Unhappy people, and you know who they are, tend to have low levels of self-esteem. They tend to blame others (government, management, parents, siblings, etc.) for their problems, taking on the role of victim.

It is the smart CEO and manager who compliment their employees and contractors when their performance warrants praise and gently guides them when their performance warrants improvement or adjustment. This allows the employee to ultimately experience success. This communication is essential. Employees with healthy self-esteem mean happy employees and happy employees mean happy customers.

What behaviors and performance levels do you value? How do you communicate this to your staff?

The item, a delicate pendant spun from multicolor threads and embellished with tiny silver charms, was a surprise hit for the chain.  The buyer who liked it, underestimated its appeal, so the small order quickly sold out.  The trendy “gotta have it now” item of the moment was on backorder, much to the annoyance of those who fell in love with its design.

“We’ve been to every store,” one customer said. “They all say to place an order and we might get it in a month.” At the store where I stood, one saleswoman wore the necklace, its pastel-toned shadings enhanced by her simple black blouse.  “How many could you sell, if you had them in stock?” I asked, and she rolled her eyes. “No one wants to even look at anything else.  We could move hundreds, along with coordinating accessories. It’s like trying to sell pink flowers for Fourth of July.”

I watched as she patiently explained to yet another young teen that no, there were no more in the back.  “She really wants one,” the girl’s mother pleaded, waving a platinum credit card. “But not for herself.  It’s for her friend’s birthday.” The teen explained, “Jen’s dad‘s been out of work since summer, and she’d never be able to afford one. “

The saleswoman unclasped her own necklace, discreetly placing it in a small box, while the teenager’s face lit up like a sunrise.  When the happy sale was complete, I looked at the clerk, who shrugged. “I really hate disappointing customers,” she said.  “My grandfather ran a clothing store, and he always said, if you make the customer happy today, he’ll come back happier tomorrow.”

True, no matter what you’re selling—even, or especially, when it’s a surprise order of instant gratification.

Have you ever done anything really special for a customer? We’d love to hear about it!

Wait—this is the best assistant ever? Imagine the worst one! Why did Leah call her “the best”? “Well, she is a very nice person, eager and pleasant to be around” was the answer.  Suppliers and customers might have a different description. “Really, she tries very hard, and I think eventually she’ll learn more about dealing with people,” Leah said. “The other assistants have been there longer and don’t show as much promise.”

I wanted to double over in pain. Leah’s view of her “best assistant” said as much about her as it did the person she needed to terminate.  This was not an unpaid summer intern absorbing life lessons about the workplace, but an employee drawing a regular paycheck—with a recent raise.  Imagine how many suppliers have soured on Leah’s company, or what her former customers say, thanks to her “best assistant.” What about the other assistants—the “internal customers”— who see someone fumbling the job and being rewarded.  Think they’ll embrace a serious work ethic, or start dissing the vendors?

If the customer is always, or often, right, how about those customers closest to home, the employees? They’re the most obvious selling point for any business.  Keeping them in the loop, showing how pleased you are by their effort, reinforces pride and ensures they’ll do it right.  And their positive attitude will attract and bring home those paying customers.

What kinds of behavior are rewarded in your organization?

So how’d they end up with a full-color, prominently placed two-page ad,  dotted with descriptions such as “exclusive”  and “exciting”,  in a national, mass-appeal magazine ? The ad was not for the old reliable craft products, but a new, “captivating series” of original mystery novels—published by the company I recalled as the small craft business.
The books, shown with handsome covers and intriguing titles, employ a crafting theme, and invite readers for a free preview of these “exclusive” stories.  The combination of crafters— always on the lookout for something new—and mystery readers—who readily embrace “series” characters and adventures—added up to a fresh product for the company.  Steady customers will be ready to pre-order, and the allure for new customers is enhanced by a “special introductory half-price” offer.
Whether the books are page-turners or merely pleasant diversions, they’re already “must-haves” for curious customers.  They’re lured by the promise of continuing diversion in a pattern of “what happens next?” That could almost be a theme of the company’s move. Instead of just a new line of patterns, or affordably priced supplies, it went for an unexpected challenge, publishing original books. No matter that even big publishers and booksellers are in a quandary these digital days, the crafting mysteries, catering to a select and eager audience, are now reality.
Can you offer your customers something unexpected yet welcome, whether a product or a surprising service? Look to their interests, and yours, to plot that offbeat chapter.  It could become your new best-seller.

Tell us about something you did for your customers that was unexpected yet welcomed!

For several years I’ve been on the mailing list for a monthly e-newsletter. Except it’s no longer monthly, more like bimonthly, or quarterly. Or whenever it pops up.  The publisher always slips in a slightly apologetic note explaining its late arrival, or lack of a promised article. She thanks readers for their patience and promises that the next one will arrive right on time. But it never does. The latest, for January, came more than a month late. It includes a discount coupon good though Feb. 1. And in her haste to get this first newsletter of 2010 out, the publisher neglected to change the template, which is still dated 2009.

When it launched, the e-newsletter held promise, with easy updates and timely tidbits. Because it came via email, it never cluttered a mailbox or wastebasket, thus saving trees and postage. But its publication became just one more chore for the harried editor putting it together.  She allowed it to grow stale instead of updating its look and promoting it via more current avenues.  Instead of a business tool, it stagnated into an antique, largely ignored. The editor admits to rarely receiving feedback.  And her monthly discount coupons? Unused.  In this economy, a customer skipping the chance to save money, because he didn’t see it? Definitely, time to spring clean that e-newsletter out of there.

Maybe you’ve got an outdated “newsletter” of your own that worked just “then”.  But a fresh approach will give you a better handle on “now.”

Give Market Viewpoint a call and we’ll be happy to take a look at your newsletter and offer suggestions for how you can spring clean and spruce up the most important vehicle for staying in touch with the most important people in your business- the customers!