There are a number of factors that help you become a top-rated mystery shopper, but the one that will help you the most is submitting reports that require little or no rework or editing.

Join me for our first teleconference of the new year on Thursday, January 12th at 7:00PM EST. Listen as I talk with Kathy Blumenstock, writer and editor for the New York Times, Washington Post, Sports Illustrated, as well as other notable publications, in addition to investigative reporter for Entertainment Tonight and blogger at AnimalPlanet.com.

KB, the name she uses among friends, is also a consultant for Market Viewpoint and reviews your mystery shopping reports! She is spending the evening with us to give real, useful data about what it is you need to write or change in your writing in order to deliver top-notch reports each and every time you hit the “submit” button.

Learn from Kathy:

• Why spelling, grammar and punctuation matter!
• Where commas make a difference and why we all use too many of them
• Weaving details into the story of your experience
• Staying factual in your reporting
• How to write what our clients need to hear
• Which common phrases should not appear in your reports

Kathy’s experience writing for newspapers, magazines, and her current blogging on AnimalPlanet.com will provide you with the expert advice you need to improve the writing and content of your reports.

Spending this hour with Kathy and me could make all the difference in the quality of your reports, and the income they can produce in the new year. Register now and we look forward to spending Thursday night with you!

I, too, am guilty. The minute we see an email, text, tweet  or other form of correspondence from work, we immediately go back into “work-mode.” Those messages from the office start a chain reaction of worry and dread. With so many Americans concerned about the security of their jobs, it’s easy to understand why the old cliché “out of sight, out of mind” is so popular. If we are at least emailing and texting, we’re present and accounted for, right?  Seems that Americans will do whatever they have to in order to protect their jobs even if it means compromising their health and relationships. The popular trend right now is to take long weekends, but does this approach really allow us to relax and let go? Somehow I doubt it, but I guess it’s better than nothing.

But let’s look at the benefits of really taking time off from work and fully enjoying our vacation days:

• Reconnecting with family and those we love
• Reduced stress
• Improved creativity
• Improved job performance
• Burnout prevention
• Reestablishing priorities
• Creating vacation memories for our children
• Treating our customers better

As CEOs, managers, and supervisors, it is our responsibility to set the example for our employees. We need to let them know that it is not only okay for them to take time off from work, it is highly encouraged. If you haven’t had a vacation in a while, maybe it’s time you scheduled one. While you’re at it, schedule the next one, too. You’ll be ahead of the game and maybe even get a better rate for the flight.

Now if you’ll please excuse me, I need to hop online to see if there are any good vacation deals going on out there right now…I hear the beach calling!

This self-service practice, seemingly everywhere, saves money for the companies who pay fewer employees to deal with customer concerns, but what does it do for customers? “I went into a store where I’ve shopped for years and found new management,” a busy woman said. She’d stopped in, planning to buy a baby gift for a friend having twins, but she couldn’t find what she wanted and none of the employees offered to help. “I finally left because the manager was too busy talking on her cell phone to answer my questions,” she said.

This scenario could be repeated in any chain store coast-to-coast, with profits up and customer service scarce. “But we take care of the customers in my business,” you say. Can you anticipate what a customer may want or recall a service you provided a year ago? The gap between saying you value your customers and demonstrating how you value them is the difference between the customer who migrates elsewhere and the one who takes to heart the notation “we heart our customers.”

What new ways can you show your customers their value?

Of course the experts who haven’t been “out there” have wacky ideas on standing out. One newscaster reminded job hunters to “wear a clean shirt” and “share your experiences about backpacking in the Amazon.” Wait, let’s write that down!

An enterprising job seeker had a better method. The company he’d targeted needed to launch a quarterly newsletter, but they’d left the post open for a year. “I’ll show you how I’d do it if you’ll give me a tryout,” he said. Dubious, the hiring manager agreed to the audition and was instantly impressed. The job seeker showed his immediate worth, drafting a newsletter format and suggesting ways to promote it. His bold move showed the company the value of its newsletter idea – which was upgraded to a weekly edition – and the value of having someone experienced to handle it.

“Show me the money,” Jerry Maguire yelled. More likely, show me the value…of a product, a service, or a better way to go. Your employees illustrate that every day.

Have you paused lately to consider and comment on their value, for the moment and for the future?

If value is intangible, especially in business, the memory of value is even more elusive, but is the key to success. A returning customer recalls that he’s been treated well and values the ease of today’s transaction. In a crazy-busy world, the value of that reassurance beats any treasure on Antiques Roadshow. How do your customers rate their repeat experiences with your business?

Twice a week she placed friendly phone calls.”Remember me? I’m ready to sell for you,” she’d say, gently reminding them of her interest. “Eventually you’ll need an ad sales rep, and I really want that job.” It took three months of persistent reminders, but one publisher, impressed by her persistence, created an opening for her. By persevering, the saleswoman got what she wanted.

Sometimes you just have to try and keep trying. If a situation didn’t work, did you ask what would fix it? A healthy dose of perseverance can turn around a not-so-happy customer and keep the current ones smiling.

What kinds of things can you do to persevere in today’s marketplace?

1. “There’s nothing I can do.” We all know there is something someone in the organization can do. A better response would be, “Let me see what I can do”, even if they don’t think they can do anything. Employees should allow the customer to walk away feeling as though they were listened to, even if the problem can’t be resolved to their full satisfaction.
2. “Now just calm down.” Not the best statement to make when a customer is in the midst of a fit of frustration. Let them vent, ask them to follow you to an area away from other customers, empathize with them – just don’t tell them to stop feeling what they are feeling. There comes a point in every tirade that an employee can assure the customer they are being heard and indicate what the next step would be.
3. “We’re out of that, sorry.” Period. No other offer. In all likelihood, most places aren’t out of anything FOREVER. Have your employees call another store, look up the date it will be back in stock, take a number to call when they come in. Anything to honor the fact that you want this person’s business.

No business is immune from employees who do not have the training or insight into understanding how to best treat the customer.

Would you like to know what your employees are telling your customers? Contact Market Viewpoint and we’ll set up a mystery shopping program where you can ‘listen in’ on the conversations your staff is having with your customer!

As I think about good golfers and the lesson they have to teach us, I am reminded that in our own corporations, we have people like this. Most of our staff, for example, is performing adequately. They do their jobs, no more – no less. Then there’s that smaller percentage who struggle. They may have been selected to do a job for which they are not prepared or in which they have no interest. And then finally, we have our “Jims”, the superstars who seem to excel no matter what we throw at them by way of a task or challenge. I really worry about this group, because the superstars, like my friend Jim, have a tendency to get really frustrated when they see management accepting less than the best from their employees. We run the risk of losing this group if we are not managing all three areas of the skill set spectrum. Superstars, in particular, do not want to spend their day “hitting the ball and dragging Charlie.”

As managers, know that you have tools available to you to help you with the skill set management task. Mystery shopping, for example, is a great tool to use to qualitatively and quantitatively assess the performance of individual staff members. It will allow you to recognize and reward your superstars and at the same time, it will give you the information you need to identify those who may need more training or coaching. It is also a useful tool to help you determine if you have the right people in the right positions on your staff. You may need to consider moving some people to jobs that better suit their skills and talents. Your mystery shopping reports will help you determine this.

How do you keep your superstars from getting frustrated?

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Here are some things to think about as you approach these employee meetings.

• Think of the data contained in the mystery shopping reports as the starting point of a conversation. The data allows you to approach staff performance problems from a third party perspective.
• Lavish praise where employees have done well just like the judges. Be specific with the things you know the staff is doing well and spend time coaching your staff on how to improve. The mystery shopping reports will give you specific examples to cite.
• Give you staff specific things to work on until the next round of shops. This is what the judges do on Dancing with the Stars. They tell the competing couples what they want to see the following week in the way of improvement. It helps to know what your coach or the judge expects.

Are there any tips you care to share when it comes to having those tough discussions with an employee?

As you’re enjoying the next season of Dancing with the Stars, take a tip from their panel of judges and add some new techniques as you coach your staff on their way to delivering the ultimate customer experience.

• Like what you read? Digg, Stumble or Tweet this post!
• Market Viewpoint …helping you see your business through your customers’ eyes.
• Follow Angela Megasko, president of Market Viewpoint on Twitter today! www.twitter.com/AngelaMegasko

Customer experiences

At the last minute, something happened that was going to take one of us in the opposite direction after we met for breakfast so we decided to change the venue to a little mom and pop place that serves up breakfast and lunch and a fabulous customer experience.

Here’s how they do it:

This great little cafe understands the value of food that has personality. They have items on their menu that are different, unique, fresh, and fun.

The other thing that the owners of this cafe understand is the importance of having a fun quirky waitstaff. Our waitress, on this particular morning, was memorable in a very good way. Her appearance and personality were fun and funky and her demeanor indicated that she is as definitely a “morning person”.

And the environment…what a great place to hang out! The decor of this cafe is “island shabby chic”. It’s a visually enjoyable environment that invites the customer to chill out and relax.

My friend Jane and I left that cafe and meeting feeling a sense of accomplishment and so much more. It affected the rest of our day. The infusion of delicious creative food, a beautiful environment, and that quirky waitress into my day was so memorable that I can’t wait to go back for more! The choice of the national chain is out and the quirky cafe is in!

So let me ask you…what are you doing to be a little bit quirky in your business? What are you doing to be memorable?

• Like what you read? Digg, Stumble or Tweet this post!
• Market Viewpoint …helping you see your business through your customers’ eyes.
• Follow Angela Megasko, president of Market Viewpoint on Twitter today! www.twitter.com/AngelaMegasko